Bylaws
of
Del Monte Beach Neighborhood Association
Established 1971
ARTICLE I – NAME
The name of this association shall be "Del Monte Beach Neighborhood Association" and shall also be known as "DMBNA".
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ARTICLE II – PURPOSE
The purpose of DMBNA is to preserve and maintain the quality of life and residential character of both our area of primary interest and the City of Monterey, California.
ARTICLE III – BOUNDARIES, AREA OF PRIMARY INTEREST
DMBNA shall serve that area commonly known as Del Monte Beach, which includes the streets named; Roberts Avenue, Surf Way, Dunecrest Avenue, Spray Avenue, Seafoam Avenue, Tide Avenue, Beach Way and Dunecrest Lane in the City of Monterey, California.
ARTICLE IV – GOALS
Section 1. To establish and maintain communication channels within this association so that members will feel free to contact any of the Steering Committee members (see Article XII) to ask for information regarding any topic which falls within the general purpose of this association.
Section 2. To establish and maintain a cooperative working relationship with the Monterey City Council, City Staff, Committees, Boards and Commissions. To inform the membership of pending actions that may affect the neighborhood and items of interest to DMBNA.
Section 3. To cooperate with other property owners and neighborhood associations for the benefit of the City of Monterey, in general and the Del Monte Beach area, in particular.
ARTICLE V – MEMBERSHIP
Section 1. The members of DMBNA shall consist of those persons either owning property or residing within the boundaries of the area as described in Article Ill. A member in good standing shall be defined as a person who has completed a membership form and paid dues in full for the current year.
Section 2. No member, with the exception of the elected officers, shall make representation to any public official or body, or speak or act publicly in the name of this association without prior approval of the elected officers.
ARTICLE VI – VOTING
Section 1. Membership in good standing entitles a member to one (1) vote per residence or business conducted by the Association at general meetings. As stated in Article V, there can be two memberships in good standing within a residence when both an owner and a non-owner resident join DMBNA. In the event that multiple votes are cast within one residence, votes will be counted proportionally. Only homeowner memberships will be allowed to vote on issues that have a direct financial impact on the homeowner.
Section 2. All DMBNA business is carried out using a voting system called Majority Vote, which means the winning candidate or resolution received at least 50% plus one vote of votes cast.
Section 3. A quorum, as defined in Article VIII, must exist for any voting result to be binding.
Section 4. Votes must be cast on an official ballot in person, by mail or dropped off at a predetermined designated site. Email votes will be accepted if sent from the member's email address that is registered with the association. Proxy voting is not allowed.
ARTICLE VII – DUES
Section 1. Dues shall be ten dollars ($10) per year per member, payable in January of each calendar year. Dues may only be changed by majority vote of the Steering Committee.
Section 2. No part of any funds or earnings of this association shall be used for the benefit of any member or individual, nor shall any officer receive remuneration for their services as such except for expenses incurred. These actual expenses are to be approved by the Steering Committee before they are incurred. The limit of Steering Committee approved expenses is $200.
Section 3. Any funds disbursed other than that described in Section 2 above must have the approval of the general membership.
Section 4. Periodically, members may be informed of opportunities to donate to other projects proposed by the association. These are voluntary payments and are not considered to be dues. These donations will not come from DMBNA treasury.
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ARTICLE VIII – MEETINGS
Section 1. There shall be an annual general meeting in January for election of officers. There shall be such other meetings as may be called by the President, by a majority of the members of the Steering Committee, or upon the request in writing to the Steering Committee of any ten (10) members.
Section 2. A quorum shall consist of twenty (20) members in good standing or a minimum of 25% of the membership. A quorum must be present to hold an official meeting.
Section 3. The membership shall be properly notified of any general meeting.
ARTICLE IX – OFFICIERS
Section 1. There shall be four (4) elected officers. These officers are: President, Vice President, Secretary, and Treasurer.
Section 2. Any member interested in serving as an officer of DMBNA shall submit a notice to the Steering Committee at least 30 days prior to elections to be included in the official ballot. Nominations from the floor at the General Membership Meeting will be accepted.
Section 3. Officers shall be elected by a majority of the voting membership. No proxy voting will be allowed.
Section 4. Officers shall serve a term of one year or until their successors are appointed. Vacancies will be filled by appointment of the President followed by the approval of a majority vote of the Steering Committee.
Section 5. Officers can be elected to consecutive term with no term limit.
ARTICLE X – DUTIES OF OFFICERS
Section 1. The President shall preside at all meetings of this association including Steering Committee meetings. The President shall appoint committee chairpersons, block chairpersons and representatives. These appointments are to be approved by the Steering Committee. The President shall assign to appointees such responsibilities deemed necessary and consistent with these By-Laws. The President is responsible for setting the agenda of the Steering Committee meetings and calling general membership meetings.
Section 2. The Vice President shall act as an aide to the President, shall preside at meetings in the absence of the President, and shall perform such other duties as the President shall request.
Section 3. The Secretary shall keep an accurate record of the proceedings of all meetings of the association and the Steering Committee. The Secretary shall be prepared to refer to minutes of previous meetings, shall be custodian of the records, and shall handle such correspondence as the President shall delegate.
Section 4. The Treasurer shall receive all revenues and shall keep a complete and accurate account of all funds received and disbursed, and shall deposit association funds in a bank approved by the Steering Committee. The Treasurer shall make disbursements only for those purchases or services approved by the President or the Steering Committee. The Treasurer shall present a statement of account at every meeting, and at such other times as requested by the President, the Steering Committee, or the Audit Committee and shall make a full annual report to the membership.
ARTICLE XII – STEERING COMMITTEE
Section 1. The Steering Committee shall consist of the elected officers as listed in Article IX,
chairpersons of all standing committees and block chairpersons. The number of block chairpersons is not to exceed ten (10) people. Two persons residing within the same household may jointly hold one position on the Steering Committee; however, they shall jointly have only one vote. The Steering Committee shall conduct all necessary business between regular meetings of the membership and such other business as may be referred to it by either the President or the membership. It may authorize expenditures for necessary purchases or services up to $200.
Section 2. The Steering Committee shall meet at the call of the President and/or at such times as matters are referred to it by the membership.
Section 3. Block Chairpersons shall serve as liaison between the residents of their blocks and the
Steering Committee.
Section 4. The Steering Committee shall be responsible for conducting the routine business of this association. It shall advise and make recommendations to the President and the membership.
Section 5. A quorum of the Steering Committee must be present to conduct any business. A quorum shall consist of a majority of the Steering Committee members.
ARTICLE XIII – OTHER COMMITTEES
Section 1. The President assigns other committee chairs as needed.
Section 2. Committee chairs are responsible for assigning members to their respective committees.
Section 3. Both standing committees and ad hoc Committees may be used to address neighborhood issues and/or concerns.
Section 4. Committee chairs shall direct all business of their respective committees and prepare regular reports to the Steering Committee.
Section 5. One of the ad hoc Committees will be an Audit Committee. The Audit Committee will review all the checks, bank statements, check signatures, receipts, deposits, etc. each fiscal year and make a report of their findings to the Steering Committee and then at the Annual Meeting.
ARTICLE XIV – MATTERS OF POLICY OR PRECEDENT
Section 1. Major matters of policy or precedent shall be decided by the membership at general meetings, special meetings, or ballot unless such power for a specific purpose has been expressly delegated to the Steering Committee.
Section 2. The Steering Committee will determine whether a matter pertaining to either policy or precedent is major or minor.
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ARTICLE XV – PARLIAMENTARY AUTHORITY
ROBERT'S RULES OF ORDER shall govern the procedure of business in all matters in which they are applicable and not inconsistent with these By-Laws.
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ARTICLE XVI – AMENDMENTS
Any proposed amendment to these By-Laws may be submitted in writing to the Steering Committee. After the reading of such proposed amendment and following preliminary discussion thereon, it may be either rejected or approved for consideration, with or without changes, by a majority vote of the
Steering Committee. It may be voted upon at the next general meeting following a reading in its final form, provided advance notice has been given to all members that an amendment or amendments to the By-Laws will be on the agenda. An amendment shall be adopted only if approved by a 2/3 majority of the voting members through official voting process as described in Section VI.
These revised By-Laws were approved by DMBNA membership on (DATE)
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Joe Fogel, President Marian Deering, Vice President
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Carol Harpster, Secretary Larry Gamble, Treasurer